A comprehensive project plan is a key document that binds you, your project team, the project sponsor, and the beneficiary. It is an agreement that defines the work of the project and the beneficiary's project/programme purpose objectives. A comprehensive plan can help you identify changes in scope after the project has started and help you plan for any modifications or adjustments that might be needed during the life cycle of the project.
The Project Plan Document is the deliverable that terminates the planning phase of the project life cycle.
A detailed project plan document will include The information….
- Project Justification: The need that the project meant to address and the solutions envisaged.
- Project Objectives : The outcomes and changes expected as a direct consequence of the delivered project outputs.
- Project Outputs: The deliverables (products) and direct results (services, events, etc.) that the project team is expected to deliver and that will lead to the project outcomes.
- Provide a general and detailed presentation and analysis of the problems and the opportunities and why the achievement of the project objectives will contribute to the solution of these problems.
- To what problem/need is this project addressing? (the general context).
- What are the problems to be resolved and the needs to be met? (The specific context).
- What is the proposed solution? (i.e. the specific objective of the project).
- Provide a detailed description of the beneficiaries and target groups (social category, age group, gender, etc.) and estimated number.
- Demonstrate the relevance of the choice of the target group(s) in view the role they will play in relation to the problem(s) addressed.
Provide background information to describe the context for the project, the identified need and the reasons for initiating the project. This section should closely resemble the “Background” section of the SoR. Indicate in this section if other projects are related to this one. Is this project planned to be a multi-year and/or a multi-phase project?
Describe the major objectives of the solution required to meet the defined problem/opportunity. The content for this section should closely resemble the “problem/opportunity” section of the SoR. The project objectives should also relate to the criteria the client would use to evaluate the project.
Describe how the Project Team will use proper industry standards and practices in development and maintenance of schedules and documents.
Describe how the Project Team will work together to develop all schedules (e.g. Gantt chart) with sufficient detail or summary activities and logic to reasonably portray the project.
Describe how all schedules will maintain the same Work Breakdown Structure (WBS) as well as Milestones and Milestones Dates.
- What will the project deliver to the project beneficiaries?
- Demonstrate the relevance of the choice of the deliverables to the need of the target group(s) in view the role they will play in relation to the problem(s).
- Demonstrate the relevance of the choice of the deliverables as these will lead to the e target group(s) in view the role they will play in relation to the problem(s).
- Who are the other stakeholders? How their interests will be affected by the project results, outcome and impact?
- Who are the actors involved (project team + partners + beneficiaries and other stakeholders expected to contribute to the actions)?
- Are there implementing partner? What is the length of your relationship with them and how will they be involved in the project?
- How will the project achieve sustainability?
- Will it have multiplier effects?